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Fleet management essentials

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Managing your fleet sustainably can save you money and reduce emissions.

Sustainable fleet management is driven by three simple strategies:

The following collection of online self-service tools, best practice guides and case studies cover the various approaches that are available, such as mileage management, vehicle choice and managing vans and light commercial vehicles. 

Jump to:

Drive economically: Fleet Health Check and green fleet management,

Best practice guides,

Drive less: Journey planner and managing employee travel (grey fleet),

Drive clean: Ultra-low Emission Vehicles (ULEVs),

Case studies


Drive economically: Fleet Health Check 

Driving economically, from a fleet perspective, is reliant on understanding the journeys taken and where opportunities exist for cost and emission savings.

A useful first step is to undertake a self-assessment using our online Fleet Health Check tool. This is quick and simple to complete, and instantly provides you with a tailored report outlining where you can make cost savings in your fleet.

Start my Fleet Health Check button

If you are interested in a personalised analysis of your fleet and ways to save money, reduce emissions and increase the use of ULEVs, we also offer in-depth consultancy services in England and in Scotland, fully subsidised for eligible applicants.



Download our free best practice guides to learn more about different aspects of sustainable fleet management

carbon footprinting best practice guide Mileage management best practice guide Interpreting weight plates guide Chargepoint best practice guide front cover ULEV best practice guide   


Fuel and mileage management

Reducing mileage, or at least limiting it, is essential for managing the environmental impact of your business transport operations, as well as controlling costs.

Telematics, a vehicle tracking system that can provide an immediate and accurate view on vehicle mileage, can deliver the insight and information a manager needs to take informed decisions that make the fleet more cost-effective and efficient including planning replacement cycles and verifying mileage claims.

Fuel accounting using fuel cards is another aspect of fleet management and if done properly can reduce costs, fuel use, administration and security risk.


Vans and light commercial vehicles 

Businesses, particularly those operating vans, need to be mindful of what size or payload of vehicle is necessary and whether improved route scheduling could assist in a more efficient operation – outlined in our van fleet management guide.

Equally important is understanding the weight plates of light commercial vehicles (LCVs) to help vehicle drivers and fleet managers accurately establish the maximum payload that their vehicle may carry legally and safely.


Electric vehicles and charging infrastructure

Choosing the correct charging infrastructure for your fleet and business charging needs is becoming increasingly important as electric vehicle popularity continues to grow.

Considering the charging capabilities of vehicles and their duty cycle will help inform the quantity and type of chargepoints required. It is also important to investigate the electricity supply and spare capacity that is available on site and whether load management systems might be suitable.


Carbon management

Carbon footprinting isn’t just about reducing emissions for environmental reasons. It is also about saving money and complying with reporting and duty of care requirements.

Our carbon footprinting guide explains why understanding your fleet’s carbon emissions are important and how robust data management can help you to run a greener fleet.

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Drive less: Journey planner and managing employee travel (grey fleet)

Driving less where practical will prevent emissions and save money. Explore many resources to help you plan your journey on buses, trains, trams and using active transport.

Vehicles that are owned by employees but are used for business purposes are sometimes referred to as ‘grey fleet’. Managing grey fleet often involves reducing private mileage and ensuring suitable alternatives are in place.

Grey fleet vehicles

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Drive clean: Ultra-low Emission Vehicles (ULEVs)

Considering all elements of cost over the period the vehicle is operated by the organisation, such as lease rate/cost, service, maintenance and repair, insurance, fuel and taxation, can highlight the benefit of otherwise more expensive vehicles – such as ultra-low emission vehicles which often have lower running costs. Learn more about electric cars and vehicles and where they might be suitable in your fleet including examples of whole life cost comparisons and case studies

Discover opportunities for plug-in vehicles within your fleet with our plug-in advice tool by providing basic details* and we’ll send you a tailored report with recommendations. 

Launch Plug-in Advice Tool button

(*Any information you enter will not be shared with any third parties)

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Case studies

Learn how our consultancy services and best practice advice have helped other organisations improve the sustainability of their fleets from three recent case studies below. Make sure you keep up to date with the latest news and best practices by signing up to our monthly Fleet Briefing e-newsletter.

Our fleet services

Our fleet services can help organisations reduce fleet costs and minimise the environmental impact of their vehicles. Contact our expert team via phone or email to discuss how the Energy Saving Trust can help.